ALFRESCO: Where to put user doc files?

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Hal Parker Hal Parker
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ALFRESCO: Where to put user doc files?

I haven't read much of the Alfresco docs yet, so I may be missing something
obvious about how to organise a folder structure for storing the user doc
files. I assume they should be under Company Home somewhere (though drafts
could be in my User Home space, which is a subset of Company Home). This
note is going to be a bit of a ramble as I write down my thoughts.

Under Company Home there are Spaces (including User Homes, Sites, and Web
Projects, among others), and there can be Content Items directly under
Company Home. Dumping all the user guide docs into Company Home as Content
Items doesn't seem like a good idea, especially if there will be several
languages on the site. It seems to me that, at a minimum, we should collect
the files into groups (folders, whatever) for specific books.

It looks like one approach might be to create new Spaces, either one for
each book, or one for each language with second-level Spaces for each book,
or something similar. Since I have Admin access, I don't know if this
function is available to others with ordinary user access, but it's probably
best done by admins anyway.

Does anyone know enough about this thing to offer some insight, instead of
me just blathering away with speculations? I plan to go away and do some
reading to try to answer my own questions about how. Or I suppose I could go
ahead and create a Space and see what I can do with it. Looks like they can
be deleted if they don't fly, so I might not break David's site too badly.
;-)

Hal

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

Hi Hal, :-)

I think the first thing to do would be to read the documentation. ;-)
I'm going to do a bit of that myself right now. ;-)

David Nelson

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Hal Parker Hal Parker
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Re: ALFRESCO: Where to put user doc files?

On Wed, Dec 29, 2010 at 6:41 PM, David Nelson <[hidden email]>wrote:

> Hi Hal, :-)
>
> I think the first thing to do would be to read the documentation. ;-)
> I'm going to do a bit of that myself right now. ;-)
>

I have Getting Started with Alfresco Explorer Document Management for
Community Edition
3.3<http://wiki.alfresco.com/w/images/c/ce/Getting_Started_with_Explorer_DM_for_Alfresco_Community_Edition_3_3.pdf>
which I got from this page:
http://wiki.alfresco.com/wiki/Community_Edition_3.3_Tutorials

The first thing it talks about is creating a space, then creating and
editing content in a space. I think I'm on the right track. ;-)

Hal

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

Hi Hal, :-)

I'm reading the same... ;-)

David Nelson

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Hal Parker Hal Parker
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Re: ALFRESCO: Where to put user doc files?

In reply to this post by Hal Parker
On Wed, Dec 29, 2010 at 6:49 PM, Hal Parker <[hidden email]> wrote:

> On Wed, Dec 29, 2010 at 6:41 PM, David Nelson <[hidden email]>wrote:
>
>> Hi Hal, :-)
>>
>> I think the first thing to do would be to read the documentation. ;-)
>> I'm going to do a bit of that myself right now. ;-)
>>
>
> I have Getting Started with Alfresco Explorer Document Management for
> Community Edition 3.3<http://wiki.alfresco.com/w/images/c/ce/Getting_Started_with_Explorer_DM_for_Alfresco_Community_Edition_3_3.pdf>
> which I got from this page:
> http://wiki.alfresco.com/wiki/Community_Edition_3.3_Tutorials
>
> The first thing it talks about is creating a space, then creating and
> editing content in a space. I think I'm on the right track. ;-)
>


But it talks about doing this in one's Home Space, not the Company Space.
This seems odd to me, but perhaps that's because Alfresco is designed for
use by multiple teams working on different projects within one organisation?


So, the "how" seems reasonably straightforward, but the answers to "where"
and "why choose place X instead of place Y" are the ones I'm particularly
unsure of.

Hal

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

Hi Hal, Rogerio, :-)

Thanks for working on this. I can't really stop to help much because
we need to get the work on libreoffice.org finished urgently... :-(

Rogerio, you're on the right track. If you want, maybe Hal can give
you admin rights, and then you can get actively involved if you have
the time.

David Nelson

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Hal Parker Hal Parker
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Re: ALFRESCO: Where to put user doc files?

On Thu, Dec 30, 2010 at 12:44 PM, David Nelson <[hidden email]>wrote:

> Hi Hal, Rogerio, :-)
>
> Thanks for working on this. I can't really stop to help much because
> we need to get the work on libreoffice.org finished urgently... :-(
>
> Rogerio, you're on the right track. If you want, maybe Hal can give
> you admin rights, and then you can get actively involved if you have
> the time.
>

I can't figure out how to give someone admin rights. Guess I'd better go
back to reading the Alfresco documentation. ;-)

Hal

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

In reply to this post by davidnelson
Hi, :-)

On Thu, Dec 30, 2010 at 10:44, David Nelson <[hidden email]> wrote:
> If you want, maybe Hal can give
> you admin rights, and then you can get actively involved if you have
> the time.

Done. ;-)

David Nelson

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Wheatbix Wheatbix
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Re: ALFRESCO: Where to put user doc files?

On Thu, Dec 30, 2010 at 1:36 PM, David Nelson <[hidden email]> wrote:
> Hi, :-)
>
> On Thu, Dec 30, 2010 at 10:44, David Nelson <[hidden email]> wrote:
>> If you want, maybe Hal can give
>> you admin rights, and then you can get actively involved if you have
>> the time.
>
> Done. ;-)

I am interested in admin rights also. In the process of reading the
documentation now.

My initial feeling about the system has been negative due to an
inability to actually 'do' anything except upload a file into a
folder, however if we can explore the back end without the expectation
that we 'will use' this install, ie. we are allowed to break stuff, I
think we might be able to look into creating a more flexible system.

Just one quick question. Has anyone had the experience with setting up
a Alfresco in a way that might suit our needs as a (hopefully)
exponentially growing community?
I am just worried if we rush into using this as a live tool we may end
up with a system which is quite basic and largely reliant on manual
intervention for workflow management, as OOoAuthors has experienced.

I think a lot of these concerns will be addressed if I can see the
back end of the system, but we do need to take our time in assessing
the tool.

Michael Wheatland

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

Hi Rogerio, Michael, :-)

@Rogerio: OK, sure, I understand perfectly. ;-) So I made you a user
again for the moment, and hope you'll be willing to take part in work
that I plan to organize and humbly offer to the team sometime soon
after Jan 10. If you know people with experience in workflow
implementation, it would be really great if you could put us in
contact. TIA if so. :-)

@Michael: I'm happy for you to be able to explore the back end of
Alfresco. On the other hand, I definitely do not want anything broken,
insofar as possible, and this Alfresco installation *will* be used -
either by the docs team, if there is uptake, or by me personally for
my own professional work if not. ;-)

So the idea would definitely be to:

1) *RTFM* before doing stuff,
2) discuss ideas on the list and get agreement from fellow admins
before implementing any ideas,
3) report back with details about what you do, if you do any reconfiguration.

If, notwithstanding our goodwill and best efforts, something does get
broken, I can get it fixed quickly via paid support. But, as you can
probably understand, I am hoping we can avoid that. ;-)

How does that sound? ;-)

David Nelson

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samphan samphan
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Re: ALFRESCO: Where to put user doc files?

I can help with configuring Alfresco. I use it at my company.
If we really use Alfresco for libO documents, the project would benefit from
:-

   1. versioning
   2. create -> review -> publish workflow
   3. using Alfresco Share sites for collaboration, discussion
   4. full text search for all documents store in Alfresco
   5. fine-grain permission
   6. rules to automate tasks, e.g. email to nofity of new versions
   7. automatic transformation, e.g. to PDF
   8. web preview w/o downloading
   9. possible to let users use the Alfresco UI to find the documents


On Wed, Jan 5, 2011 at 8:09 AM, David Nelson <[hidden email]>wrote:

> Hi Rogerio, Michael, :-)
>
> @Rogerio: OK, sure, I understand perfectly. ;-) So I made you a user
> again for the moment, and hope you'll be willing to take part in work
> that I plan to organize and humbly offer to the team sometime soon
> after Jan 10. If you know people with experience in workflow
> implementation, it would be really great if you could put us in
> contact. TIA if so. :-)
>
> @Michael: I'm happy for you to be able to explore the back end of
> Alfresco. On the other hand, I definitely do not want anything broken,
> insofar as possible, and this Alfresco installation *will* be used -
> either by the docs team, if there is uptake, or by me personally for
> my own professional work if not. ;-)
>
> So the idea would definitely be to:
>
> 1) *RTFM* before doing stuff,
> 2) discuss ideas on the list and get agreement from fellow admins
> before implementing any ideas,
> 3) report back with details about what you do, if you do any
> reconfiguration.
>
> If, notwithstanding our goodwill and best efforts, something does get
> broken, I can get it fixed quickly via paid support. But, as you can
> probably understand, I am hoping we can avoid that. ;-)
>
> How does that sound? ;-)
>
> David Nelson
>
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> Unsubscribe instructions: E-mail to [hidden email]<documentation%[hidden email]>
> List archive: http://listarchives.libreoffice.org/www/documentation/
> *** All posts to this list are publicly archived for eternity ***
>
>


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_/|\_ Samphan Raruenrom. Open Source Development Co., Ltd.
Tel: +66 38 311816, Fax: +66 38 773128, http://www.osdev.co.th/

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davidnelson davidnelson
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Re: ALFRESCO: Where to put user doc files?

Hi Samphan, :-)

If you would be willing to help out with configuring a workflow and,
hopefully, providing us with just a little documentation/writing-up of
what you configure, your help would be *most gratefully* received, and
the docs team could envision starting some useful work with Alfresco.

Should I add you as admin?

David Nelson

On Wed, Jan 5, 2011 at 10:54, Samphan Raruenrom <[hidden email]> wrote:

> I can help with configuring Alfresco. I use it at my company.
> If we really use Alfresco for libO documents, the project would benefit from
> :-
>
>   1. versioning
>   2. create -> review -> publish workflow
>   3. using Alfresco Share sites for collaboration, discussion
>   4. full text search for all documents store in Alfresco
>   5. fine-grain permission
>   6. rules to automate tasks, e.g. email to nofity of new versions
>   7. automatic transformation, e.g. to PDF
>   8. web preview w/o downloading
>   9. possible to let users use the Alfresco UI to find the documents
>
>
> On Wed, Jan 5, 2011 at 8:09 AM, David Nelson <[hidden email]>wrote:
>
>> Hi Rogerio, Michael, :-)
>>
>> @Rogerio: OK, sure, I understand perfectly. ;-) So I made you a user
>> again for the moment, and hope you'll be willing to take part in work
>> that I plan to organize and humbly offer to the team sometime soon
>> after Jan 10. If you know people with experience in workflow
>> implementation, it would be really great if you could put us in
>> contact. TIA if so. :-)
>>
>> @Michael: I'm happy for you to be able to explore the back end of
>> Alfresco. On the other hand, I definitely do not want anything broken,
>> insofar as possible, and this Alfresco installation *will* be used -
>> either by the docs team, if there is uptake, or by me personally for
>> my own professional work if not. ;-)
>>
>> So the idea would definitely be to:
>>
>> 1) *RTFM* before doing stuff,
>> 2) discuss ideas on the list and get agreement from fellow admins
>> before implementing any ideas,
>> 3) report back with details about what you do, if you do any
>> reconfiguration.
>>
>> If, notwithstanding our goodwill and best efforts, something does get
>> broken, I can get it fixed quickly via paid support. But, as you can
>> probably understand, I am hoping we can avoid that. ;-)
>>
>> How does that sound? ;-)
>>
>> David Nelson
>>
>> --
>> Unsubscribe instructions: E-mail to [hidden email]<documentation%[hidden email]>
>> List archive: http://listarchives.libreoffice.org/www/documentation/
>> *** All posts to this list are publicly archived for eternity ***
>>
>>
>
>
> --
> _/|\_ Samphan Raruenrom. Open Source Development Co., Ltd.
> Tel: +66 38 311816, Fax: +66 38 773128, http://www.osdev.co.th/
>
> --
> Unsubscribe instructions: E-mail to [hidden email]
> List archive: http://listarchives.libreoffice.org/www/documentation/
> *** All posts to this list are publicly archived for eternity ***
>

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