this is to inform you about travel bursaries for the LibreOffice Conference.
We are trying to enable as many contributors as possible to join us in
Berlin, to meet their community friends, to listen to exciting lectures,
and to work on the future of the best free office suite, LibreOffice.
Unfortunately, we are a rather young foundation, depending on donations,
with a budget of currently 20.000 € for the rest of the year. 
Therefore, we are right now working hard on getting sponsors for our
conference, and expect large parts of their donations to go into the
travel funding budget. As of today, while there are several interested
sponsors, no contracts have been signed yet, so we cannot estimate the
concrete amount of money available.
Nontheless, we strongly recommend that all interested participants book
their trip and hotel already now, as prices tend to grow massively over
time. Waiting for a funding confirmation might eventually lead to travel
fees we can't cover anymore.
Be aware that we cannot make any guarantees about travel funding as of
today, so if you book, take into account that you have to cover all
costs on your own. We give our best, however, to make things clear as
soon as possible.
A possible travel funding is primarily dedicated to get those to Berlin
who otherwise would not be able to attend, and who are contributors to
our community, like conference speakers, project members, and
organizers. If you have any other means to join the conference, like
sponsoring via your employer, a local association, or paying out of your
own pocket, we ask you to take advantage of this and try it out before,
to enable those in need to be funded.
TDF already has a travel policy in place , and we expect that the
notion will be very similar. Based on the experience from previous
years, we are most likely to cap the individual funding per eligible
person, so that an economic travel and economic stay in the hotel during
the days of the LibOCon can be covered. In case there are much more
requests than available money, travel funding might only be granted
partially, to at least cover parts of everyone's expenses.
Legal disclaimer: Be advised there is no legal obligation from our side
to pay any travel funding. It is a sole decision of the board, and
depends on available financial means.
We hope to be able to see all of you in Berlin, and help those who
cannot afford on their own to get there - we're working hard on that
every day, and will share any news we have!
from October 17th to 19th, the LibreOffice Conference takes place in
Berlin, Germany, with one additional community meeting day on October 16th.
We would like to remind you of the visa requirements. In a nutshell:
If you want to join the conference,
please check *NOW* if you need a visa,
and please act *NOW* to get an invitation letter.
Here's the details:
People living outside Europe and the "Schengen area" may require a visa
to participate. Based on our experience, depending on the country of
origin, applying for such a visa can be a lenghty, tedious task. We
therefore recommend everyone to act already *NOW* so required documents
can be provided in time. Bureaucratic delays of several months (!) have
happened in the past for certain countries, with the reasons out of the
organizers' responsibility, so therefore the sooner you act, the better
it is. Unfortunately, although rarely, it already happened that people
could not participate because they sent in their visa request too late.
All three days of the conference are open for the general public. In
i.e. one day before the official Conference
we will, in good tradition, host the so-called Community Meetings. While
they are not per se private, they are - in comparison to the rest of the
Conference - mainly targetted towards existing project members, and take
place in form of meetings and workshops rather than lectures.
Currently planned are meetings for the following groups:
* Board of Directors
* Advisory Board
* Membership Committee
* Engineering Steering Committee
* regional groups, like the German, French, Italian or Brazilian
* design and user experience
* QA and localization
* system administrator and infrastructure
If you are part of any of those groups, committees or bodies, we
strongly recommend planning your trip so you can attend on October 16th
already. The Community Meetings serve the purpose to meet your fellow
colleagues and friends, discuss the successes of the last twelve months,
and plan the achievements of the next year.
Looking forward to seeing you in Berlin!
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint